If you want to get something valuable out of the meeting, don’t just say thank you; gently press your manager for more. In order to have a record of the response it is best to respond in writing. Sample #1. However, if your supervisor sent a brief email to ask something of you, you can reply in that same message. Getting insight about how you’re doing and how you could improve is so essential to professional development, so it really shouldn’t be something that makes you anxious. Is there anything I can do to assist with that and take something off your plate?”. Or, is this a one-time thing?” This ensures that you’re on the same page about what exactly you’re agreeing to. What are some ways I take on more responsibility?”This is, perhaps, the easiest comment to give an employee who hasn’t done anything poorly—but who hasn’t necessarily done anything to stand out either, and it’s not very helpful. Once she starts talking about her needs and goals, you can fill in the blanks with ideas to contribute. “I’ll See What Else I Can Come Up With” What inspired you to brainstorm that new method anyway? The Elevated team works with each client until they're 100% satisfied—in fact, they’ve never received a rating of less than five stars! When responding to nasty emails, be careful and remember that not every email is private. “Make a behaviorally specific request about how you want to be treated in order to be more effective,” she says. However, keep in mind that there might be a BCC hidden somewhere or the recipient can forward your answer to someone without your knowledge. Say hi on Twitter, 15% off Career Coaching | Use code CYBER15 through Dec 13th |. First things first, you want to do your best to avoid replying to your boss right then and there. Is there something else I can do to help you out? Most managers use slightly different criteria to evaluate their teams, but no matter what your boss says in a performance review, you can help determine where the conversation goes by asking specific questions that focus on the how, the why, and the when, ultimately helping you excel in your role. Use short paragraphs and ensure you only cover one or two points in each paragraph. Your manager is busy. Choose the style and tone that will “land” best with your boss, bearing in mind the type of email you are going to write. Everything between the two of you is completely fine. First of all, ensure that no one is cc’d on this email. Elevated Resumes has helped more than 1,000 clients land their dream roles at Google, Oracle, Anthropologie, KPMG, ESPN, and more. This will impress your boss with… Then, it happens. If you don’t have one-on-one time often, view the meeting as a rare opportunity to discuss bigger-picture issues. Co-workers who spread rumors are difficult enough to deal with, but having a boss who engages in office gossip is a potential landmine. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. So, if your manager asked you to do something that seemed dishonorable or shady, you absolutely need to keep documentation of the incident. But, because you should always aim to grow, focusing on that deficit will benefit you more in the long run than taking your compliment and heading back to your desk. In response to your monthly production increase demand, I would like to request your approval for an increase in the team members. The following is an excerpt from a 1998 letter from the Florida Division of Elections to Tom Slade, then the state's Republican chairman, setting forth the rules under which an absentee ballot application could be sent out: This is in response to your request for an advisory opinion regarding absentee ballot requests pursuant to Chapter 98-129, Laws of Florida. Before the conversation wraps, schedule a follow-up meeting to address the plan and analyze how you’re progressing and improving. What specifically can I do to try to increase that rating for next quarter? One of your jobs is to make life as easy for your boss as possible. Well, typically your best rule of thumb is to respond using the same communication channel that your manager used to make the request. She’s given you feedback, but it’s limiting and generic. You’ve put in the work and the applications, and now it’s time to move the conversation to the next level. Determining how you want to respond is one thing. As more and more companies place value on the performance review and improved communication, the answer is probably yes. It is perfectly fine to respond in email for a task assigned to you, especially if your manager assigned it to you via email. Since she doesn’t respond to your … There’s not much you can work with when you receive these types of run-of-the-mill comments, which is why you always need to be prepared. If you do choose to respond by email, follow professional standards of email etiquette to prevent misunderstandings. Get straight to the point, avoid waffling. "Have you heard the latest about Jamie?" However, if you’re engaged in an in-person conversation that requires you to react immediately, take a deep breath and say, “That request feels unethical to me, and I just don’t feel comfortable doing it.” It’s very likely your boss is aware of that fact and won’t push you any harder after you vocalize it. If you find yourself in this awkward situation, one of the most powerful … I have seen the extra questions that he wants me to answer. Additionally, if you feel pressured to respond in the heat of the moment, you might wind up not being so satisfied with your answer. Happy boss = happy you :-) So, you need to understand how your boss works and what will motivate him … Whether he asked you to fire your own co-worker, lie to another team about a project’s status, or pick up his children from daycare, your manager’s request seems either awkward, unethical, or both. This shows your boss that you’re not willing to ignore your conscience in order to blindly follow any demand, but you’re still prepared to help him or her out with sensible requests. Do that and you’ll have successfully turned this into a two-way conversation that probably wouldn’t have occurred if you’d just nodded and replied, “OK.” Being open to your manager’s suggestions without getting defensive is a must. Don’t spiral into a panic yet! All the better if you can link your request directly back to the goals in your agency’s strategic plan. But, should you set up an appointment to talk it over with him or her in person? The performance of a manager is measured by the performance of the subordinates. So, what do you do? Make it their idea. You and your boss have a completely normal and healthy professional relationship. The dynamic between you and your boss can be somewhat delicate. In answering business emails, pay careful attention to the tone in your emails. Don’t Respond Immediately. We put up with bad behavior on the part of our managers all the time, because we're afraid to stand up for ourselves. For auto-reply, your purpose should be to let them know that their request was received and that you’re going to give a detailed reply to help them. For a personal reply, the content can be anything depending on what the receiver had written in the last email. Now that you’ve managed to remove yourself from the conversation (at least for a little while), it’s time to mull over your boss’ request and determine what exactly is making you uneasy. I’d love to hear your suggestions.”. Which qualities do you feel are most essential to my growth in this area?”. Your boss says, “You’re doing great, keep up the good work.” You say, “I’m glad to hear that. I get it. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. It should satisfy the query of the person who had asked for a response to a certain situation. He probably knows enough to be on the boss's good side and for all anyone knows, he gets on the boss's good side by kissing up to him. The scenarios outlined below will help you elicit useful feedback from your manager that you can actually apply to your career. Getting a response from an employer is a highlight of the job search. Needing to respond to a completely unethical and immoral request opens up an entirely new can of worms. No one ever really looks forward to receiving negative feedback (a typical component of the employee-employer discussion), but learning how to work with constructive criticism is a skill worth mastering. In order to write a response letter, it is important to keep the following points in mind: The response letter should address the person who had initially sent the query. Is this task something that makes you uncomfortable simply because it’s outside of your standard job duties, or is it actually an unethical or unreasonable demand? It will give you the time to organize your thoughts and of course, putting your thoughts in writing will let your boss … And, you even stop and say a polite “hello” when you run into each other at the grocery store on a Saturday afternoon. What is more disconcerting about your question is the fact that your supervisor does not respond to or acknowledge your text and email messages. Following that, I carried out an internal assessment for pinpointing the root cause. Brainstorming new responsibilities can also help you transition the discussion toward your own goals and aspirations. Instead, she praises you for achieving a high rate among your colleagues and doesn’t feel the need to harp on the 2% who had less than stellar things to say about your performance. By asking to take on more items, you’ll see whether he steers the conversation back toward your current position or opens up about potential projects you could contribute to. Whether you’re agreeing to your boss’ request or turning it down, you want to do so in a way that’s concise, eloquent, and clearly states your expectations. If your boss made the demand in an email, often your best bet is to print the message and head straight to HR without responding directly. But, figuring out exactly what to say is a completely separate battle. While we’re here though, I was hoping I could also speak to you about [insert item you want to address]. Try responding with, “I’m sorry, but I’m just not comfortable completing that task. 15% off Career Coaching | Use code CYBER15 through Dec 13th |, More from Kaysie Garza of Elevated Resumes. Here’s how! If your boss asked you in person, then you’ll want to talk it over with him or her that same way. You respect each other both in and out of the office. Of course, this step is really only important if your boss’ demand was unethical. Follow these steps in order to get through the uncomfortable conversation with both your conscience and your professional reputation intact! EDIT (in response to your … Acknowledge that you understand what he’s saying and why he’s saying it—unless you think the critique is unfounded, in which case you should politely ask for an example to be clear about prioritizing the problem. Your boss says, “You meet deadlines, are a natural leader, and you have solid ideas about productivity and time management.”, You say “I appreciate that feedback. Now putting the “legal” answer aside, you may consider approaching your people manager about your concerns and request accommodations to work … Be prepared to answer the question of why you need to be there in a non-self-serving way. Although compliments about your performance tend to be welcomed more readily, if they’re vague or generic-sounding, you walk away with not a lot to work with. Either you’ll agree to the request against your better judgment, or you’ll stutter and stammer your way through a meek and uncertain refusal that could be interpreted as offensive. Every employee has a right to reply to a written warning and explain their actions regarding the accusation. Can you help me create a plan of attack for addressing this issue head on? You should always thank your boss for the consideration, this is done as a sign of respect, and close up at the end of the main body of the email. Have you ever been given candid feedback from your boss about how your work’s going? Instead of hoping your boss or the person leading the meeting won’t put you on the spot, prepare yourself for the unexpected opportunity to shine. Well, this one’s pretty easy! Do you anticipate this becoming a regular part of my job duties? It might not hold as much water as the words straight out of your boss’ mouth, but it counts for something in a pinch. It’s difficult to figure out exactly how you want to respond until you know the root of your anxiety. All managers are. Samples of emails requesting meetings with a boss. You can navigate your way through this sticky situation while keeping both a clean conscience and your job. I’ll certainly take those comments into account. If nothing else, mark down the date and time and record a brief summary of the exchange. Read The Warning Thoroughly It is important to completely understand what behavior the employer considers wrong. Eisaguirre also recommends making an appointment to talk to your boss about why you’re being treated so poorly. If you present information in the right way, you might change your boss’s mind … Do you have any insight on why the other 2% may have been less than satisfied? You have to keep open your own lines of communication with your boss, too. 20 Miss Nicole, thank you for filling me in so promptly with the information from your boss concerning my request. Investigate With Questions. This is normally reflected in the words you use to … Once the conversation has moved toward ramping up a certain area, you can ask questions such as “Where do you see me fitting into this initiative within the next year?” to get more concrete details about your growth trajectory. And, if the demand was indeed unethical, remember to save that email thread! Your boss says, “You’re doing great, keep up the good work.”, You say, “I’m glad to hear that. So, make sure you take some time to figure that out. After reading a professional email, allow time for your mind to completely digest the email and come up with good responses. That would be disastrous. Don’t take it personally: The biggest mistake people make when their boss scolds or criticizes them … Instead, greet her with, “Good Morning, “ “Good Afternoon,” or “Hello.” But, your moral compass is causing your stomach to twist into knots. If that’s not effective, document it all and go to human resources. Unlike you, he knows to keep the lines of communication open with his boss. If you finally worked up the courage to approach your boss about a raise and he rejects your request for a salary negotiation, it can leave you frustrated and confused about how to … they love. Please let me know.”. You are not the only person they are responsible for. This is, perhaps, the easiest comment to give an employee who hasn’t done anything poorly—but who hasn’t necessarily done anything to stand out either, and it’s not very helpful. If your boss demands an immediate answer, maintain a respectful and courteous attitude, and tell him that this is something you need to … Make it clear that you’re open to taking on more responsibility and that you’d welcome a chance to make her life easier. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. If it’s the former, it may mean you need some more time to nail the duties you have before adding anything else to your plate. This is a delicate situation, so you need to treat it as such and take some time to determine your best course of action. Write down your objections to your boss' request before you give a reply. Would completing this request significantly help your boss out and push your career forward, or does it present serious risk of damage to your professional reputation and personal ethics? And yet, people—regardless of title—tend to dread this one-on-one conversation. So, you’ve determined how you want to move forward. Your boss asks you to do something that makes you totally uncomfortable. Or, will a simple email suffice? Keep subject lines short and concise and include the most important information there. If you want to excel, grow, and be successful, then you’ll want to make sure that you’re getting the best commentary as possible. Before you respond to your boss’s warning, first take out time to think of what you can learn out of the situation to improve your performance at work. You might need it. Or worse, could you get in trouble or fired? Therefore, you are receiving a warning because your action(s) made your boss to look bad. If you are confident you can get it done well and even ahead of the deadline, write “Thanks, consider it done!”. So, make sure you’re able to convince your boss the solution can help people both on your team and outside it. Obviously, because it’s your boss, you feel pressured to enthusiastically agree to every direction and demand. Say something along the lines of, “I’d be happy to take care of that for you today. However, you should still follow that up with a visit to your HR department just to get it all in writing. If you are requesting funds for training, yes, it will benefit you personally. If you want to get something valuable out of the meeting, don’t just say thank you; gently press your mana… Be sure to add your name and position at the bottom of the email. Here are some suggestions. … But if your research reveals you should be included, begin to build your case. Again, if the exchange occurred via email, ensure that you hang onto those messages. In the last review, you showed your dissatisfaction regarding the output of my team. If you’re answering your boss via e-mail, use a professional rather than a casual tone – no “Hey” or “How’s it going." Well, it depends on the situation. Explaining the situation while saying ‘No’ When you are not willing to entertain the personal request … Read them over to yourself to reinforce your "no" reply. Now, it’s time to let your boss know. You pride yourselves on your open and honest communication style. I will give him the extra information he requested about my condition, and I will handle this request immediately. And, when your supervisor asks you to do something that makes you uneasy, your relationship can become even trickier. Make sure they are based on facts only and tied to the overall strategy of the company. Your boss says, “I’d like you to work on [insert whatever it is you need to work on].”, You say, “I appreciate that feedback. Whether you want to raise a complaint, appreciate your boss, apologize for wrongdoing, or ask for permission to do something, a letter will get the job done. With the Muse Coach Connect, you can work with one of Elevated Resume's experienced content specialists to ensure that your experience and skills stand out from the crowd. When your manager has a slew of team members to oversee, she’s probably not sweating the small stuff. So, what the heck do you say? Your boss says, “I’m impressed that 98% of anonymous evaluations say your performance was satisfactory.”, You say, “Wow, that’s a great record so far. What are some ways I take on more responsibility?”. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) If you say no to your boss, you could be out of a job. First things first, you want to do your best to avoid replying to your boss … The full-service resume company produces custom-tailored and beautifully designed resumes that showcase your skills and experience in an eye-catching way. Do you need to get somebody else in the office involved? If your boss is coming to you with a specific area or item that needs improving, you want to get as much information as possible. When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. Instead, before you respond or pick up the phone or head back to your manager’s office to state your case, lay out the reasons why you don’t think this is a good idea. Plus, by actively looking for small ways to grow, you’ll show her you care about improving. Perhaps the request isn’t unethical per se, but it’s not something you’re not completely at ease with doing (remember to be reasonable with this, by the way—you still need to actually do your job).