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motions_adopted_at_agm_sgm

The following motions presented for a vote and approved at Annual General Meetings and Special General Meetings serve as amendments and extensions to the RTM/LVL constitution.


MOTIONS ADOPTED AT THE 2015 AGM


Motion 1 - Committee Structure


Whereas the Board proposes that the already existing informal committee structure be formalized and that the rights and responsibilities of each committee be clarified to ensure that each committee functions democratically and in agreement with RTM’s constitution.

Be it resolved that every committee shall have a clearly identified mandate, lifespan (task-oriented or time-bound) and list of powers. A budget can be defined if needed. The committee shall be able to make decisions within their power. Any volunteer who expresses the desire to do so can be part of one or more committee(s).

Be it further resolved that the name of the committee members and their internal communication shall be made public and easily accessible to any volunteer.

Be it further resolved that the committees will pursue their mandate autonomously but will report their progress at the volunteers meetings. If a member of the volunteer body does not agree with a specific action/decision taken by the committee, they must communicate their disagreement by attending the committee’s next meeting or via email to the committee to discuss the action/decision further and find a solution. If the disagreement persists after an effort in good faith has been made, the issue will be brought up at the next volunteers meeting.

Be it further resolved that committees will come to decisions according to Right to Move’s established decision-making process.

Be it further resolved that any standing (recurrent) committee must be approved by a vote at the AGM along with any necessary budget. If needed, the volunteer body has the power to form ad hoc committees at a volunteer meeting. If the ad hoc committee needs to stay in place longer than one year, its mandate and powers shall be officialized at the next AGM. The dissolution or changes to mandate and powers of standing committees will have to be approved by the AGM.


Motion 2- Evaluation and Training Committee


Whereas the Board proposes the creation of a committee which will put in place a one-time evaluation and training process at Right to Move. The goal of the Evaluation and Training Committee is to strengthen RTM’s commitment towards the continuous development of the collective and its missions, in particular Article 5.E of its constitution:

Article 5.E. RTM/LVL shall actively promote the inclusion of underrepresented groups within its membership.

Be it resolved that the Evaluation and Training Committee will be a task-oriented committee that will exist until an evaluation and training process takes place and for the duration of the evaluation and relevant training process. The relevance, mandate and powers of the Evaluation and Training Committee and its budget will be re-evaluated at the next AGM.

Be it further resolved that its mandate and powers will be:

  • Research evaluation and training options;
  • Select and implement a one-time process of evaluation and training of the whole collective;
  • If needed, hire external professionals to conduct the evaluation and/or give training;
  • Present at the next AGM a written report of the evaluation and training process along with, if necessary, recommendations and/or proposals for permanent changes to the RTM processes and/or bylaws.

Be it further resolved that the Evaluation and Training Committee will be allotted a budget of $2000 for the fiscal year of 2016, with a new budget line created to this effect.


MOTIONS ADOPTED AT THE 2016 AGM


Motion 1 - Honoraria


Whereas, Right to Move is a volunteer-run organization which employs no paid staff;

Whereas, the operations of Right to Move, as an active community bike shop that operates 6 days a week, involve numerous behind-the-scenes administrative and physical maintenance tasks that fall outside those involved in running an evening shift;

Whereas, such administration and maintenance tasks cover a range of things, including but not limited to, the following:

  • Placing, picking up and unpacking orders
  • Collecting burritos every week
  • Depositing money at the bank
  • Inputting bank and credit card statements into the appropriate financial spreadsheets
  • Organizing physical and digital documents
  • Maintaining the library
  • Maintaining web presence and communication infrastructure;

Whereas, this work can often go unrecognized, despite the fact that the completion of these tasks allows Right to Move to function as it does;

Whereas, the skills and knowledge obtained through completing said tasks may be useful for people who wish to gain a better understanding of the functioning of not-for-profit organizations in general and Right to Move in particular;

Whereas, the Right to Move Constitution states that “RTM/LVL shall actively promote the inclusion of underrepresented groups within its membership”;

Whereas, the Right to Move Constitution also states that “RTM/LVL may have staff or contracted workers to provide continuity, skills and facilitation of the day-to-day business of the organization”;

Whereas, a regular practice of paying people who complete these additional tasks could serve to recognize and compensate the individuals who currently carry out these tasks, as well as make the work that goes into these tasks more accessible to people who are limited in their capacity to do unpaid labour due to their financial circumstances;

Be it resolved that, Right to Move increase its annual Honoraria budget to $2000 for the 2016-2017 fiscal year;

Be it further resolved that, Right to Move develop a policy regarding the distribution of Honoraria over the next year, to be discussed at the 2017 Annual General Meeting;

Be it further resolved that, until an Honoraria policy is written and approved, Right to Move make decisions regarding the distribution of honoraria at its monthly Volunteers’ Meetings;

Be it further resolved that individuals wishing to be compensated by the Honoraria budget for the work that they do for Right to Move bring proposals to Volunteers’ Meetings describing the tasks they carry out for the organization, the time that goes into those tasks, and a proposed amount that they would like to be paid;

Be it further resolved that a member of the Right to Move Board of Directors or designated volunteer keep track of of the distribution of the Honoraria fund, in order to ensure clarity in terms of amounts disbursed and amounts remaining to pay others.


Motion 2- Indigenous Solidarity Statement


Whereas the Right to Move bike shop is located on the traditional territory of the Kanien'keha:ka;

Whereas Right to Move's policy book places importance on principles of social responsibility, equality and autonomy;

Whereas Right to Move's Code of Conduct takes a stance against the oppression of marginalized groups;

Whereas the Kanien'keha:ka people and their struggles have been traditionally marginalized and invisibilized, including a history of ethnic cleansing and discrimination, challenged sovereignty and autonomy, land appropriation and the ongoing plight of missing and murdered indigenous women to name a few;

Whereas awareness and acknowledgement of the appropriated and occupied land of the Kanien'keha:ka is an essential component to the meaningful solidarity of Right to Move;

Be it resolved that Right to Move's constitution (Bylaw 6) be amended to include the following provision:

Indigenous Solidarity Statement

All board, volunteer and general meetings shall, once called to order, begin with the reading of the following statement of indigenous solidarity:

We would like to acknowledge the Right to Move bike shop is on the traditional territory of the Kanien'keha:ka (Ga-niyen-gé-haa-ga), a place which has long served as a site of meeting and exchange amongst nations. Right to Move recognizes, and respects the Kanien'keha:ka (Ga-niyen-gé-haa-ga) as the traditional custodians of the lands and waters on which we meet today.

motions_adopted_at_agm_sgm.txt · Last modified: 2016/11/27 12:16 by wikiadmin